9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing ways working with an external business to deal with payroll jobs such as combining payroll information, calculating incomes, managing tax guidelines, administering employee advantages, and ensuring timely payroll.

Outsourcing payroll not just saves companies time however likewise guarantees compliance with legal requirements. Outsourcing to a payroll specialist can help avoid concerns that emerge with internal payroll, like keeping up to date with altering tax laws or by hand repairing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on services with easy to use user interfaces, smooth integrations with human resources and accounting software, and scalability to meet the needs of organizations of all sizes. These features guarantee complete payroll management, whether you’re dealing with a couple of workers or a global labor force.

Security and Compliance

Each service was evaluated for its capability to secure sensitive information and guarantee compliance with ever-changing tax guidelines and labor laws. Strong security steps and up-to-date compliance qualifications are essential for decreasing dangers and avoiding charges.

Customer Support

We thought about the schedule of responsive consumer assistance, training resources, and ongoing help to make sure companies can count on their selected payroll supplier. Comprehensive support helps avoid payroll mistakes and deals with concerns promptly when they develop.

Reputation

To make sure dependability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, together with industry acknowledgment and third-party audits, to confirm each tool’s performance and trustworthiness. A solid track record indicates a track record of providing consistent, premium payroll services.

9 Top Payroll Outsourcing Companies

Based upon the examination of companies on these variety of criteria, we have produced the ultimate list for the best payroll services that can be contracted out in 2025.

1. Playroll

Playroll supplies a detailed service for managing worldwide payroll and work, making it ideal for businesses of any size. The platform’s Employer of Record (EOR) services enable smooth payroll processing for both global workers and professionals in over 180 countries.

Playroll offers a Global Payroll Management solution that uses services full control and versatility to integrate their preferred payroll vendors per region, with no requirement to rip and replace their present set-up at good time and cost. The services consist of GP Analytics, a powerful tool for tracking and picturing payroll information from throughout the world. GP Manager consolidates global payroll processes along with sophisticated analytics functions, to offer you more oversight of global payroll procedures.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in worldwide work services, focusing on internal legal proficiency.

Key Features Overview

– Consolidating worldwide payroll processes into one central center while offering versatile combinations with existing vendors and in-house operations.

– Map payroll data from any data source, featuring combinations with leading accounting software application.

– Quick deployment of software and automated vendor onboarding.

Multi-vendor payroll for paying workers through different providers.

– Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance across different areas.

Global Payroll Pricing

Starting at $3 per worker.

Pros

setup with low implementation expenses, saving time and resources.

– No require to change existing payroll operations or relied on regional companies.

– Real-time currency management and conversion features for global payroll.

– Advanced automation for payroll tasks throughout over 180 countries.

– Built-in compliance features with digitized audit trails.

– Access to educated client support for companies of all sizes.

– Dedicated support offered at no extra expense.

Cons

– Limited combination choices with third-party HR tools, though more choices are constantly being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management tailored to your needs, with complete integration with present payroll companies and systems.

2. Paylocity

Paylocity is known for its versatility, using a detailed outsourced payroll service ideal for mid-market businesses. It also offers a suite of HR and workforce management services, including advantages administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features require a learning curve

– Pricing can be higher than competitors

– Occasional system lag

– Limited global payroll abilities

– Customization may need technical competence.

3. Gusto

Gusto is a simple and economical payroll contracting out service, specifically fit for little businesses. Known for its transparent prices and ease of usage, it likewise provides advantages administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per employee.

– Affordable and easy to utilize.

– Offers medical insurance, 401( k), and other perks.

– Handles federal, state, and regional tax filings.

Cons:

– Not perfect for organizations with a big, intricate labor force.

– Only offered for U.S.-based staff members and professionals.

– Personalized support is only readily available at higher tiers.

– Limited flexibility for special payroll structures.

– Slower processing times for new services compared to some rivals.

4. ADP

ADP, established in 1949, is a trusted international payroll option especially designed for big business. It supplies effective multi-country payroll software, together with innovative analytics for extensive insights into payroll data.

– Global payroll options

– Tax guidelines compliance tools

– HR services combination

Pricing:

– Offers 24/7 client service with payroll professionals.

– Automates tax filings, payroll calculations, and ensures compliance with regulations.

– Connects with numerous accounting software and HR tools.

Cons:

– Pricing can be high compared to competitors with easier payroll requirements.

– Surcharges for tax filings, year-end reports, and specific features.

– Initial setup can be lengthy and might require substantial training.

– While assistance is available 24/7, action times and quality may vary.

5. Paychex

Paychex is a popular option for little to medium-sized organizations, offering a series of payroll and HR services. Its intuitive platform ensures simple management.

– Automated payroll processing

– Employee advantages administration

– Time and presence tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance support for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be higher compared to some rivals

– Some advanced features come at an extra expense

– Reports and personalization alternatives can be limited

– Occasional delays in consumer assistance reaction times

6. Square

Square’s payroll services are perfect for little companies, especially those currently utilizing Square for payments, providing simple combinations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless combination with Square POS

– Competitive rates, especially for little businesses with hourly workers.

– Simple and user-friendly design

Cons:

– Lacks advanced HR tools and benefits administration that bigger enterprises might need.

– Best matched for retail, restaurants, and little service-based companies, however might not be perfect for extremely complicated payroll requirements.

– Payroll reporting features are more basic compared to rivals.

– Only available for organizations operating within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll outsourcing service that integrates payroll with advanced HR services, ideal for mid-market businesses.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax guidelines

Pricing:

– Can incorporate with HR, workforce management, and accounting software application.

– Comprehensive compliance functions for tax regulations, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll trends, labor expenses, and compliance risks.

Cons:

– Can be too complicated for small companies with a steep knowing curve.

– Might be more costly than some easier payroll services, particularly for small companies with tight budgets.

– Some businesses may find particular functions need IT support or extra personalization efforts.
– Some users report inconsistencies in customer support action times and problem resolution.

8. Justworks

Justworks offers payroll outsourcing in addition to robust HR services, making it a perfect option for small companies with per hour and employed non-exempt employees.

– Payroll processing and tax filing

– Employee benefits and insurance

– 401( k) management

– HR services and employee’s payment

Pricing:

Starts at $49/month per staff member.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use control panel for workers and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More economical for mid-sized companies than little groups.

– Less flexibility in payroll and HR tools compared to some standalone services.

– Requires business to co-employ workers, which may not fit all company structures.

– Primarily concentrated on U.S.-based business.

9. Paycom

Paycom is an effective payroll outsourcing platform that supplies effective payroll services and HR services to organizations of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR services for workforce management

– Employee self-service functions

Pricing:

Custom pricing based upon the scope of the company.

Pros:

– Employees can handle their own payroll, benefits, and tax documents.

– Offers extensive features to protect delicate employee information.

– Advanced analytics supply important insights into workforce costs, turnover, and efficiency.

Cons:

– Compared to other payroll options, Paycom can be pricey, especially for small or midsize organizations.

– New users might require significant training to fully use the platform.

– Some users report that workflow customization and reporting choices have constraints.

– While customer care is offered, some users experience slow reaction times or trouble resolving complex issues.

– Compared to rivals, Paycom has fewer combinations with other organization software application, needing more reliance on its internal environment.

How to Choose the Right Payroll Service for Your Business

With so lots of outsourced payroll services available, how do you select? As an initial step, it’s crucial to take your company’s size and needs into consideration. Small organizations might choose an easier, cost-efficient solution, while larger organizations require more comprehensive services.

Ensure the service provider incorporates efficiently with your existing HR services, accounting tools and internal workflows to minimize disruptions. An option that takes months to adopt can significantly impact your company – look for companies that use quick and simple onboarding.

At Playroll, we understand the obstacles at hand. Above all, we are committed to supplying individualized client service, for businesses of all sizes. Our platform combines automated, easy-to-implement worldwide payroll management software with hands-on assistance. All in the name of making international payroll and growth genuinely easy.