9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out methods employing an external business to manage payroll jobs such as consolidating payroll data, calculating incomes, handling tax guidelines, administering staff member advantages, and making sure prompt payroll.

Outsourcing payroll not only conserves organizations time however also with legal requirements. Outsourcing to a payroll expert can assist prevent concerns that emerge with internal payroll, like staying up to date with altering tax laws or manually fixing payroll mistakes.

How We Selected the very best Outsourced Payroll Companies

Features

We focused on solutions with easy to use user interfaces, smooth integrations with human resources and accounting software application, and scalability to fulfill the needs of businesses of all sizes. These functions ensure complete payroll management, whether you’re dealing with a few workers or a global workforce.

Security and Compliance

Each service was evaluated for its ability to protect sensitive data and guarantee compliance with ever-changing tax guidelines and labor laws. Strong security steps and current compliance qualifications are necessary for lessening dangers and avoiding charges.

Customer Support

We considered the accessibility of responsive client support, training resources, and continuous assistance to guarantee companies can rely on their selected payroll service provider. Comprehensive assistance assists prevent payroll mistakes and resolves issues promptly when they develop.

Reputation

To guarantee dependability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, along with industry acknowledgment and third-party audits, to validate each tool’s performance and reliability. A solid reputation suggests a track record of delivering consistent, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based upon the examination of business on these series of criteria, we have developed the ultimate list for the finest payroll services that can be outsourced in 2025.

1. Playroll

Playroll offers a detailed service for handling worldwide payroll and work, making it ideal for businesses of any size. The platform’s Employer of Record (EOR) services make it possible for smooth payroll processing for both international staff members and professionals in over 180 countries.

Playroll provides a Worldwide Payroll Management service that provides organizations full control and versatility to incorporate their preferred payroll vendors per area, without any need to rip and change their current set-up at good time and expense. The services consist of GP Analytics, a powerful tool for tracking and visualizing payroll data from throughout the world. GP Manager consolidates global payroll procedures in addition to advanced analytics functions, to provide you more oversight of international payroll processes.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in global employment services, focusing on in-house legal proficiency.

Key Features Overview

– Consolidating international payroll processes into one main hub while providing flexible integrations with existing vendors and internal operations.

– Map payroll information from any data source, including integrations with leading accounting software application.

– Quick release of software application and automated vendor onboarding.

Multi-vendor payroll for paying staff members through various suppliers.

– Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance throughout different regions.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

– Quick setup with low implementation expenses, saving time and resources.

– No need to change existing payroll operations or trusted local providers.

– Real-time currency management and conversion functions for global payroll.

– Advanced automation for payroll jobs throughout over 180 countries.

– Built-in compliance features with digitized audit trails.

– Access to knowledgeable customer assistance for companies of all sizes.

– Dedicated assistance available at no additional cost.

Cons

– Limited integration alternatives with third-party HR tools, though more choices are constantly being included.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management customized to your requirements, with full combination with current payroll service providers and systems.

2. Paylocity

Paylocity is known for its versatility, using a detailed outsourced payroll service ideal for mid-market services. It likewise offers a suite of HR and labor force management options, including benefits administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features require a discovering curve

– Pricing can be higher than competitors

– Occasional system lag

– Limited global payroll capabilities

– Customization might need technical expertise.

3. Gusto

Gusto is an easy and budget-friendly payroll outsourcing service, especially fit for small companies. Known for its transparent rates and ease of usage, it also offers benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per worker.

– Affordable and easy to utilize.

– Offers medical insurance, 401( k), and other advantages.

– Handles federal, state, and regional tax filings.

Cons:

– Not ideal for businesses with a big, complicated labor force.

– Only available for U.S.-based employees and professionals.

– Personalized support is just available at greater tiers.

– Limited versatility for distinct payroll structures.

– Slower processing times for brand-new businesses compared to some competitors.

4. ADP

ADP, established in 1949, is a trusted international payroll option particularly designed for big enterprises. It supplies effective multi-country payroll software application, along with sophisticated analytics for in-depth insights into payroll data.

– Global payroll solutions

– Tax guidelines compliance tools

– HR services integration

Pricing:

– Offers 24/7 client service with payroll specialists.

– Automates tax filings, payroll computations, and makes sure compliance with policies.

– Gets in touch with different accounting software application and HR tools.

Cons:

– Pricing can be high compared to competitors with easier payroll requirements.

– Surcharges for tax filings, year-end reports, and particular functions.

– Initial setup can be lengthy and might need comprehensive training.

– While support is readily available 24/7, response times and quality may differ.

5. Paychex

Paychex is a popular option for small to medium-sized organizations, using a series of payroll and HR services. Its instinctive platform guarantees simple management.

– Automated payroll processing

– Employee advantages administration

– Time and attendance tracking

– HR services for compliance

Pricing:

– User-friendly customer care

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some competitors

– Some advanced functions come at an additional expense

– Reports and personalization choices can be restricted

– Occasional hold-ups in client assistance action times

6. Square

Square’s payroll services are perfect for small companies, specifically those already using Square for payments, providing easy integrations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

– Seamless combination with Square POS

– Competitive pricing, particularly for little companies with per hour staff members.

– Simple and user-friendly design

Cons:

– Lacks sophisticated HR tools and advantages administration that bigger enterprises may require.

– Best fit for retail, restaurants, and small service-based organizations, but may not be perfect for highly complex payroll requirements.

– Payroll reporting functions are more standard compared to rivals.

– Only offered for services operating within the U.S.

7. UKG Ready

UKG Ready is a thorough payroll contracting out service that integrates payroll with sophisticated HR services, ideal for mid-market services.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax regulations

Pricing:

– Can incorporate with HR, workforce management, and accounting software.

– Comprehensive compliance features for tax guidelines, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll trends, labor expenses, and compliance dangers.

Cons:

– Can be too intricate for small companies with a high learning curve.

– Might be more costly than some simpler payroll options, especially for small services with tight budgets.

– Some services might discover certain functions need IT support or extra customization efforts.
– Some users report inconsistencies in customer support reaction times and issue resolution.

8. Justworks

Justworks offers payroll outsourcing together with robust HR services, making it a perfect choice for small companies with hourly and employed non-exempt staff members.

– Payroll processing and tax filing

– Employee advantages and insurance coverage

– 401( k) management

– HR services and employee’s payment

Pricing:

Starts at $49/month per worker.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly control panel for staff members and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More cost-effective for mid-sized services than little teams.

– Less versatility in payroll and HR tools compared to some standalone services.

– Requires business to co-employ workers, which might not fit all service structures.

– Primarily concentrated on U.S.-based business.

9. Paycom

Paycom is an efficient payroll outsourcing platform that offers powerful payroll services and HR services to companies of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax policies compliance

– HR services for labor force management

– Employee self-service functions

Pricing:

Custom pricing based upon the scope of the company.

Pros:

– Employees can handle their own payroll, advantages, and tax documents.

– Offers thorough features to secure delicate staff member data.

– Advanced analytics supply valuable insights into labor force costs, turnover, and effectiveness.

Cons:

– Compared to other payroll solutions, Paycom can be pricey, specifically for little or midsize organizations.

– New users may require substantial training to totally utilize the platform.

– Some users report that workflow personalization and reporting alternatives have constraints.

– While customer support is readily available, some users experience sluggish action times or trouble solving complex concerns.

– Compared to rivals, Paycom has fewer combinations with other service software application, needing more reliance on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With many outsourced payroll options offered, how do you pick? As a primary step, it’s important to take your business’s size and requires into consideration. Small companies might choose an easier, affordable solution, while bigger businesses require more detailed services.

Ensure the supplier incorporates smoothly with your existing HR services, accounting tools and internal workflows to lessen disturbances. A service that takes months to embrace can substantially impact your business – search for providers that offer fast and easy onboarding.

At Playroll, we comprehend the difficulties at hand. Above all, we are dedicated to supplying personalized customer support, for companies of all sizes. Our platform combines automated, easy-to-implement worldwide payroll management software with hands-on assistance. All in the name of making international payroll and expansion truly basic.