9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing ways hiring an external business to deal with payroll tasks such as combining payroll data, computing earnings, managing tax regulations, administering staff member benefits, and making sure prompt payroll.

Outsourcing payroll not just saves businesses time however also makes sure compliance with legal requirements. Outsourcing to a payroll expert can help avoid concerns that emerge with internal payroll, like staying up to date with changing tax laws or by hand fixing payroll errors.

How We Selected the very best Outsourced Payroll Companies

Features

We focused on options with user-friendly user interfaces, smooth integrations with human resources and accounting software, and scalability to fulfill the requirements of companies of all sizes. These features guarantee complete payroll management, whether you’re managing a few employees or a worldwide workforce.

Security and Compliance

Each solution was evaluated for its ability to secure delicate information and make sure compliance with ever-changing tax policies and labor laws. Strong security procedures and updated compliance credentials are necessary for decreasing threats and avoiding penalties.

Customer Support

We considered the schedule of responsive consumer support, training resources, and continuous support to ensure organizations can count on their selected payroll company. Comprehensive assistance helps prevent payroll mistakes and fixes concerns promptly when they develop.

Reputation

To make sure reliability, we examined user feedback on platforms like G2, Trustpilot and Capterra, along with industry recognition and third-party audits, to confirm each tool’s performance and reliability. A solid credibility shows a performance history of delivering consistent, premium payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of business on these variety of requirements, we have actually produced the ultimate list for the very best payroll services that can be contracted out in 2025.

1. Playroll

Playroll supplies a thorough service for managing international payroll and work, making it perfect for businesses of any size. The platform’s Employer of Record (EOR) services allow seamless payroll processing for both global employees and specialists in over 180 countries.

Playroll provides a Global Payroll Management service that provides businesses full control and versatility to incorporate their preferred payroll suppliers per region, without any need to rip and replace their current set-up at terrific time and expense. The services consist of GP Analytics, a powerful tool for tracking and imagining payroll information from across the world. GP Manager combines global payroll processes along with innovative analytics features, to give you more oversight of international payroll processes.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in international employment services, focusing on internal legal expertise.

Key Features Overview

– Consolidating worldwide payroll procedures into one central center while providing flexible integrations with existing suppliers and in-house operations.

– Map payroll data from any information source, featuring integrations with leading accounting software application.

– Quick implementation of software application and automated supplier onboarding.

Multi-vendor payroll for paying workers through different providers.

– Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance across different regions.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

– Quick setup with low application expenses, conserving time and resources.

– No require to change existing payroll operations or trusted local providers.

– Real-time currency management and conversion features for global payroll.

– Advanced automation for payroll jobs across over 180 countries.

– Built-in compliance features with digitized audit routes.

– Access to educated consumer assistance for organizations of all sizes.

– Dedicated assistance available at no additional cost.

Cons

– Limited combination choices with third-party HR tools, though more alternatives are always being included.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management tailored to your needs, with full integration with existing payroll suppliers and systems.

2. Paylocity

Paylocity is known for its versatility, using an extensive outsourced payroll service perfect for mid-market services. It also offers a suite of HR and labor force management services, including benefits administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions require a learning curve

– Pricing can be higher than rivals

– Occasional system lag

– Limited international payroll capabilities

– Customization may require technical knowledge.

3. Gusto

Gusto is a basic and budget-friendly payroll contracting out service, specifically fit for small companies. Known for its transparent prices and ease of use, it also provides benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per worker.

– Affordable and easy to use.

– Offers medical insurance, 401( k), and other benefits.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for businesses with a large, intricate workforce.

– Only offered for U.S.-based staff members and contractors.

– Personalized assistance is only readily available at greater tiers.

– Limited versatility for special payroll structures.

– Slower processing times for brand-new services compared to some competitors.

4. ADP

ADP, founded in 1949, is a trusted worldwide payroll service especially designed for big business. It supplies powerful multi-country payroll software, in addition to sophisticated analytics for in-depth insights into payroll information.

– Global payroll solutions

– Tax guidelines compliance tools

– HR services combination

Pricing:

– Offers 24/7 customer support with payroll experts.

– Automates tax filings, payroll calculations, and guarantees compliance with regulations.

– Gets in touch with numerous accounting software application and HR tools.

Cons:

– Pricing can be high compared to competitors with easier payroll requirements.

– Service charges for tax filings, year-end reports, and certain features.

– Initial setup can be lengthy and may require extensive training.

– While assistance is readily available 24/7, action times and quality might vary.

5. Paychex

Paychex is a popular option for small to medium-sized companies, providing a variety of payroll and HR services. Its instinctive platform makes sure easy management.

– Automated payroll processing

– Employee advantages administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly customer care

– Strong compliance assistance for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be greater compared to some competitors

– Some advanced features come at an additional cost

– Reports and modification options can be limited

– Occasional hold-ups in client assistance action times

6. Square

Square’s payroll services are ideal for small companies, especially those already using Square for payments, providing easy combinations, automated tax filings, and direct deposit alternatives.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless integration with Square POS

– Competitive pricing, specifically for small companies with per hour workers.

– Simple and style

Cons:

– Lacks advanced HR tools and benefits administration that larger business may require.

– Best suited for retail, restaurants, and small service-based services, but might not be ideal for highly complex payroll needs.

– Payroll reporting functions are more standard compared to rivals.

– Only available for businesses operating within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll outsourcing service that integrates payroll with innovative HR services, best for mid-market companies.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax policies

Pricing:

– Can incorporate with HR, labor force management, and accounting software.

– Comprehensive compliance functions for tax policies, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll trends, labor costs, and compliance risks.

Cons:

– Can be too complex for little services with a steep learning curve.

– Might be more expensive than some simpler payroll solutions, especially for small organizations with tight spending plans.

– Some organizations may find specific functions require IT support or extra modification efforts.
– Some users report disparities in customer support response times and issue resolution.

8. Justworks

Justworks offers payroll outsourcing in addition to robust HR services, making it an ideal option for small services with hourly and salaried non-exempt workers.

– Payroll processing and tax filing

– Employee advantages and insurance coverage

– 401( k) management

– HR services and worker’s compensation

Pricing:

Starts at $49/month per staff member.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly dashboard for workers and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More cost-effective for mid-sized businesses than little teams.

– Less flexibility in payroll and HR tools compared to some standalone solutions.

– Requires companies to co-employ employees, which may not fit all business structures.

– Primarily focused on U.S.-based business.

9. Paycom

Paycom is an efficient payroll outsourcing platform that provides effective payroll services and HR services to businesses of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR services for labor force management

– Employee self-service features

Pricing:

Custom pricing based upon the scope of the organization.

Pros:

– Employees can manage their own payroll, advantages, and tax files.

– Offers comprehensive features to protect sensitive worker information.

– Advanced analytics offer valuable insights into workforce expenses, turnover, and efficiency.

Cons:

– Compared to other payroll options, Paycom can be costly, particularly for little or midsize services.

– New users might require substantial training to fully utilize the platform.

– Some users report that workflow personalization and reporting options have constraints.

– While customer service is readily available, some users experience sluggish action times or problem solving complex problems.

– Compared to competitors, Paycom has less integrations with other business software, needing more reliance on its internal community.

How to Choose the Right Payroll Service for Your Business

With numerous outsourced payroll options readily available, how do you choose? As a first step, it’s critical to take your service’s size and requires into factor to consider. Small companies might prefer a simpler, economical solution, while bigger businesses require more detailed services.

Ensure the service provider integrates smoothly with your existing HR services, accounting tools and internal workflows to decrease disturbances. A solution that takes months to embrace can substantially impact your service – look for providers that offer quick and basic onboarding.

At Playroll, we understand the challenges at hand. Above all, we are devoted to offering personalized client service, for organizations of all sizes. Our platform combines automated, easy-to-implement global payroll management software with hands-on assistance. All in the name of making international payroll and growth genuinely basic.